CLASS-X, UNIT 1: DIGITAL DOCUMENTATION (ADVANCED), CODE-402

                                      UNIT 1: DIGITAL DOCUMENTATION (ADVANCED) 

Q1: What are Styles?

Ans: A style is a set of formats that you can apply to selected pages, text, frames, and other elements in your document to quickly change their appearance.

Q2: List the types of styles available in OpenOffice.org?

Ans: Types of styles available in OpenOffice.org

1.      Page styles include margins, headers and footers, borders and backgrounds.

2.      Paragraph styles includes paragraph’s appearance, such as text alignment, tab stops, line spacing, and borders.

3.      Character styles affect selected text within a paragraph, such as the font and size of text, or bold and italic formats.

4.  Frame styles are used to format graphic and text frames, including wrapping type, borders, backgrounds, and columns.

5.      Numbering styles apply similar alignment, numbering or bullet characters.

6.      Cell styles include fonts, alignment, borders, background, number formats and cell protection.

7.    Graphics styles in drawings and presentations include line, area, shadowing, transparency, font and connectors etc.

8.      Presentation styles include attributes for font, indents, spacing, alignment, and tabs.

Q3: What are the advantages of using styles?

1.      Styles help improve consistency in a document.

2.      Styles can be reused in different documents.

3.      Easily change the formatting of multiple pieces of text.

4.      Format the documents more efficiently.

5.      Styles make the task easy

Q4: How can we create our own styles?

Ans: Custom style/own style can be created in two ways:

1.      Creating a new style from a selection

2.      Dragging and Dropping

Creating a new style from a selection

Ø  Open the Styles and Formatting window and choose the type of style you want to create.

Ø  In the document, select the item you want to save as a style.

Ø  In the Styles and Formatting window, click on the New Style from Selection icon, type a name for the new style.

Ø  Click OK to save the new style.

Dragging and Dropping

Select some text and drag it to the Styles and Formatting window.

Q5. Write a short note on the following with diagram

 1.      Rotating an image

2.      Resizing an image

3.      Cropping an image

1.      Resizing an image changes its size, either making it larger or smaller. This can be done by adjusting the width and height of the image, or by changing its scale. Resizing an image can be useful for making it fit better in a document, or for making it more visually appealing.

2.      Cropping an image removes parts of the image that you don't want to include. This can be done by selecting the parts of the image that you want to keep, and then deleting the rest. Cropping an image can be useful for focusing on a specific part of the image, or for removing unwanted objects or distractions.

3.      Rotating an image changes its orientation. This can be done by rotating the image clockwise or counter clockwise by a certain number of degrees. Rotating an image can be useful for making it easier to read, or for aligning it with other images in a document.

OPERATION	DESCRIPTION	PURPOSE
Resizing	Changes the size of an image.	Makes the image larger or smaller to fit better in a document, or to make it more visually appealing.
Cropping	Removes parts of an image.	Focuses on a specific part of the image, or removes unwanted objects or distractions.
Rotating	Changes the orientation of an image.	Makes the image easier to read, or aligns it with other images in a document.

Q6. List the Graphic filters and their effects available in open office writer.

Ans: Graphic filters and their effects are as follows:

FILTER	EFFECT
Invert	Reverses the colors of an image, so that black becomes white and white becomes black.
Smooth	Reduces the contrast between neighbouring pixels, giving the image a soft, hazy look.
Sharpen	Increases the contrast between neighboring pixels, making the image appear sharper.
Solarization	Converts some of the light pixels in an image to dark pixels and vice versa, creating a solarized effect.
Aging	Applies a sepia tone to an image, giving it an aged look.
Charcoal Sketch	Converts an image into a charcoal sketch.
Relief	Creates a relief effect, giving the image a three-dimensional look.
Mosaic	Converts an image into a mosaic, made up of small, colored squares.
Posterize	Reduces the number of colors in an image, giving it a posterized look.
Pop Art	Converts an image into a Pop Art style, with bright, saturated colors and bold outlines.

Q7. What do you understand by the terms:

1.      Text Wrapping

2.      Anchoring

Ans: Text wrapping is a feature in word processing software that allows you to control how text flows around images and other objects.

1. In line with text: The text will flow around the object, but it will not be separated from the object.
2. Behind text: The text will be placed behind the object.
3. In front of text: The text will be placed in front of the object.
4. Square: The text will be wrapped around the object in a square shape.
5. Tight: The text will be wrapped around the object as tightly as possible.
6. Through: The text will flow through the object.

 

Anchoring is a feature in word processing software that allows you to attach an object to a specific location in a document.

1. Paragraph: The object will be anchored to the current paragraph.
2. Character: The object will be anchored to a specific character in the document.
3. Page: The object will be anchored to a specific page in the document.
4. Fixed position on page: The object will be anchored to a specific location on the page.

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Q8. List the common methods of inserting image in the document.

Ans: Common methods of inserting image in the document are as follows:

1.      Using the Insert menu.

To do this, go to the Insert menu and select Picture. Then, select the image you want to insert from your computer or from a web location.

2. Using the drag-and-drop method.
3. Using the clipboard.
4. Using the Image dialog box.
5. Using a scanner. If the image is not in digital format, scan it into your computer and then insert it into your document.

Q9. What are templates?

Ans: A template is a pre-formatted document that can be used as a starting point for creating new documents. Templates typically include the basic structure of the document, such as the font, font size, headers, footers margins, and page layout. Some common types of templates are:

1. Business templates, such as invoices, letters, and reports.
2. Personal templates, such as resumes, cover letters, and invitations.

 

Q10. What are the advantages of using templates?

1. Templates can save lot of time and effort by providing a pre-formatted starting point for the documents.
2. Templates can help to ensure that your documents have a consistent look and feel.
3. Improves productivity by making it easier to create professional-looking documents.
4. It increases the creativity by providing a starting point for new ideas.

 

Q11. What is the difference between styles and templates?

FEATURE	STYLE	TEMPLATE
Definition	A named collection of formatting attributes	A pre-formatted document
Purpose	To quickly and easily format text	To save time and effort when creating new documents
Content	Formatting attributes	Basic structure of the document, such as font, font size, margins, and page layout
Reusability	Can be reused in different documents	Can be used as a starting point for creating new documents
Modification	Can be modified to suit specific needs	Can be modified to suit specific needs

 

 Q12. Explain different ways of creating a template.

Ans: There are two ways to create a template

1.     From a document

2.      From a wizard

Steps on how to create a template FROM A DOCUMENT

Step 1: Open a document that you want to use as a template

Step 2: Then save it with the .ott file extension.

Steps on how to create a template FROM A WIZARD

Step 1: Go to File > New > Template

Step 2: The Template Wizard will open.

Step 3: In the Template Wizard, select the type of template you want to create.

Step 4: Enter a name for the template.

Step 5: Select the options you want for the template.

Step 6: Click Create

Q13. Write the steps to create a table of contents in OpenOffice Writer.

Ans: Steps to create a table of contents are as follows:

1.      Select the headings that you want to include in the table of contents.

2.      Click on the Table of Contents icon on the toolbar, or select Insert > Table of Contents from the menu.

3.      In the Table of Contents dialog box, select the options that you want.

4.      Click on the OK button.

Q14. Write some common features of a table of contents available in OpenOffice Writer

The common features of a table of contents in OpenOffice Writer List of headings Automatic numbering Easier to navigate. Customizable formatting Automatic updates ·        Q15. Write the steps to create a mail merge in OpenOffice Writer? Open a new document and save it as a mail merge document. Create the main document, which is the text that will appear in all of the merged documents. Create the data source, the data source can be a spreadsheet, a database, or a text file. In the main document, insert the merge fields. Merge fields are special codes that tell where to insert the data from the data source. Select the recipients of the mail merge. You can select recipients from a list, or you can type in the recipient names and addresses manually. Preview the mail merge. This will allow you to see how the merged documents will look before you actually send them. Merge the documents. This will create the merged documents and save them to your computer. Q16. Write the advantages of mail merge feature? 1.      Mail merge can save you a lot of time by automating the process of creating personalized documents. 2.      Mail merge can help to increase the accuracy of your documents. 3.      Personalizes your documents 4.      Mail merge is a flexible tool that can be used to create a variety of different documents, such as letters, emails, labels, and envelopes. 5.      Easy to use: Mail merge is relatively easy to use. 6.      Mail merge can help you to reduce errors by automating the process of inserting data into documents. 7.    Improves communication