Class-IX, UNIT-3 DIGITAL DOCUMENTATION, IT-SKILLS-402
UNIT-3
DIGITAL DOCUMENTATION
|
Important Q/ ANS Strictly as per the CBSE syllabus for class-IX INFORMATION TECHNOLOGY-402
|
A document is a paper with written
contents and the process of preparing a document is called documentation. E.g.
letters, reports, thesis, manuscripts, legal documents, books, etc.
Q2. Define Word processing?
The term word processing was invented
by IBM in the late 1960s. Word processing is the use of computer software to
enter, edit, format, store, retrieve and print the document.
Q3. Difference between Typewriter and Word Processor?
|
Typewriter |
Word Processor |
|
1.
In case of any typing error, the whole sheet is required to be
typed again. 2.
Typewriter does not have all the required characters or symbols.
3.
It can be of any type Mechanical or electronic. 4.
It is not Expensive |
1.
In case of any typing error, it can be edited easily. 2.
It has wide variety of characters or symbols. 3.
A word processor offers a wide
range of editing and formatting options. 4.
It is expensive |
Q4. When the electronic typewriter is introduced?
In the year 1974 Xerox company had
introduced an electronic typewriter.
Q5. Expand the following:
1. GUI: Graphical User Interface
2. CUI: Character User Interface
3. WYSIWYG: What You See Is
What You Get
4. FOSS: Free and Open Source Software
5. ODF: Open Document Format
6. HTML: Hyper Text Mark Up Language
7. XML: Extensible Mark-up Language
8. PDF: Portable Document Format
9. IT: Information Technology
10. ITeS: Information Technology Enabled
Services
11. BPO: Business Process Outsourcing
Q6. Write the features of word processing?
Features provided by word processors
are as follows:
1. Create,
edit, save, retrieve and print the document
2. Select
and move the text from one place to another in the document
3. Copy
the text to other places within the document
4. Move
or copy a selected text from one document to any other document
5. Change
the font size, font style of the text in the document
6. Format
paragraphs as well as pages
7. Check
spelling and grammar
8. Create
table, modify the size of the selected rows, columns or cells
9. Combine
one or more documents
10. Insert
pictures or graphs within the document
11. Print
the selected text or selected pages of the document
Q7. Name any free and an open source software (FOSS) for word
processing?
LibreOffice
Writer, is a free and an open source software (FOSS) with rich features of word
processing.
Q8. Write down the application areas of word processing where it
is used?
1.
Word processors are being used in the
business, home, and education, i.e., in schools and colleges for preparing
letters, reports, and many other different types of documents.
2.
Students use it for preparing project reports
and assignments.
3.
Teachers use word processors for preparing
question papers and notes.
4.
Writing creative content, such as poems,
stories, or songs.
5.
Creating resumes and cover letters for job
applications.
Q9. What are the steps followed to open Libre
office calc?
Method
1: Click on the Start or Windows button, select LibreOffice → LibreOffice
Writer from application window.
Method
2: Using the Search command, type the word ‘writer’ in the search field, and
select LibreOffice Writer from the offered results.
Method
3: To start LibreOffice Writer in Windows, double click LibreOffice Writer
shortcut, which is usually found on the computer desktop.
Q10 Write the working of the short-cut keys
that are as follows:
CTRL+N: To create a new document
CTRL+S: To save a document
CTRL+O: To open a document
CTRL+N: To create a new document
CTRL+P: To print a document
Q11. What is the extension for Open office
file?
Extension
for open office file is .odt format. ODT stands for OpenDocument Text. It is an
open standard file format for word processing documents.
Q12. Difference between "Save" and
"Save As".
Save: The
"Save" option saves the changes you have made to the current file. If
the file has not been saved before, the program will prompt you to enter a name
for the file. The file will be saved in the same location as the original file.
Save As: The
"Save As" option allows you to save the current file with a new name
or in a new location. This can be useful if you want to create a backup copy of
the file, or if you want to share the file with someone else.
Q12. What are the parts or components of an
open office window?
The main
components of an OpenOffice window are:
Title bar: The title
bar displays the name of the document and the application. It also contains the
minimize, maximize, and close buttons.
Menu bar: The menu
bar contains a list of commands that you can use to work with the document.
Toolbars: The
toolbars contain buttons that you can use to quickly access common commands.
Document pane: The document
pane is where you create and edit your document.
Status bar: The status
bar displays information about the document, such as the current cursor
position and the zoom level.
Rulers: The rulers
help you to position objects precisely in your document.
Scroll bars: The scroll
bars allow you to scroll through your document if it is too large to fit on the
screen.
Q13. Define Cursor?
The
blinking line on a computer screen is called the cursor. It is also called the
text cursor, or the insertion point. The cursor indicates where text will be
inserted when you type.
·
The 4 arrow keys (←↑↓→) on the keyboard are
called as cursor control keys.
·
The cursor can be moved around the screen
using the mouse.
Q14. Difference between the following:
1.
CTRL
+ HOME and CTRL + END
2.
COPY
and PASTE
3.
UNDO
and REDO
4.
MOVING
and COPYING
5.
FIND and
REPLACE
|
CTRL + HOME |
CTRL
+ END |
|
Moves the cursor to the beginning of the
document. |
Moves the cursor to the end of the document. |
|
|
||||||||
|
|
||||||||
|
|
Q15. What short cut keys
are used to perform following tasks:
To Show the non-printing characters (Space
Bar, Tab Key): Ctrl+F10.
For Spelling and Grammar check: Key F7
Q16. Define Page Formatting.
Page formatting is the process of
adjusting the appearance of a document's pages, such as the margins, orientation,
paper size, and layout. It can also involve adding headers and footers, page
numbers, and other elements.
Q17. Define the following terms:
1.
Margins
2.
Orientation
3.
Paper-size
4.
Header
and Footer
1. Margins: The margins are the blank spaces around the edges of the
page. They can be adjusted to make the text larger or smaller, or to create
more or less white space on the page.
2. Orientation: The orientation refers to the way the text is arranged on
the page. It can be either portrait (vertical) or landscape (horizontal).
3. Paper size: The paper size refers to the physical dimensions of the
page. The most common paper sizes are A4, Letter, and Legal.
4. Headers and footers: Headers and footers are text that
appears at the top and bottom of every page. They can be used to include
information such as the document title, page numbers, or the date.
Q17. Write the
steps to create a mail merge?
- Open a new
document and save it as a mail merge document.
- Create the main
document, which is the text that will appear in all of the merged
documents.
- Create the
data source, the data source can be a spreadsheet, a database, or a text
file.
- In the main
document, insert the merge fields. Merge fields are special codes that tell
where to insert the data from the data source.
- Select the
recipients of the mail merge. You can select recipients from a list, or
you can type in the recipient names and addresses manually.
- Preview the
mail merge. This will allow you to see how the merged documents will look
before you actually send them.
- Merge the
documents. This will create the merged documents and save them to your
computer.
Q18. Write the advantages
of mail merge feature?
1.
Mail merge can save you a lot of time by automating the process of
creating personalized documents.
2.
Mail merge can help to increase the accuracy of your documents.
3.
Personalizes your documents
4.
Mail merge is a flexible tool that can be used to create a variety of
different documents, such as letters, emails, labels, and envelopes.
5.
Easy to use: Mail merge is relatively easy to use.
6.
Mail merge can help you to reduce errors by automating the process of
inserting data into documents.
Q19. Define Print Preview. Write the steps to
open print preview.
Print preview is a
feature that allows you to see how a document will look when it is printed. To
open print preview, follow these steps:
1.
Click the File tab.
2.
Click Print.
3.
In the Print dialog box, click the Preview button.
Q20. Write the
steps on how to insert a table?
1.
Open the document where you want to insert the table.
2.
Position the cursor where you want the table to appear.
3.
Do one of the following:
- From the menu bar, select Table > Insert > Table.
- Click the Table icon on the toolbar.
- Press Ctrl+F12.
4.
Specify the number of rows and columns, Click OK.
Q21. Write the methods
to insert an image in the document?
Ans: Common
methods of inserting image in the document are as follows:
1. 1. Using the Insert menu.
To do this, go to the Insert menu and select Picture.
Then, select the image you want to insert from your computer or from a web
location.
- Using the
drag-and-drop method.
- Using the
clipboard.
- Using
the Image dialog box.
- Using a
scanner. If the image is not in digital format, scan it into your computer
and then insert it into your document.
Comments
Post a Comment